Assistant Office Manager
At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are an excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members, and rewarding performance. We live by the core values of our Diamond Philosophy: Quality, Teamwork, Productivity, and Excellence—which means consistently doing your best and always striving to do better.
Summary:
The Assistant Office Manager under the direction of the Office Manager, assist in overseeing and manages the administrative, organizational and support functions of team of six to ensure efficient operations.
Key Responsibilities:
- Answer telephone inquiries, take and relay messages, and greet visitors, ensuring efficient communication within and outside the organization.
- Manages invoicing, collects cash and checks and makes deposits.
- Receive Square payments and updates Square application.
- Perform general clerical tasks such as filing, data entry, processing, and sorting mail to maintain organizational efficiency.
- Oversee team member recognition and team building events; plan office events and parties to foster a positive and engaging work environment.
- Provides support to the Payroll Clerk and HR Clerk.
- Assists in managing distribution and reporting to key department heads for payroll.
- Approval of payroll during vacation rotation with the Office Manager.
- Assists Office Manager with providing training and communication as needed for UKG.
- Collect and submit required information for accounts and payment set up for vendors
- Generate aging reports and distribute collection letters monthly.
- Support and train the AR/AP Clerks to manage email inbox and reporting to plant controller and payment entries as needed.
- Assists Office Manager with final facility approvals for Amazon Business orders.
- Use SAP Concur for expense reporting and provide support during vacation rotation with office manager.
- Confirm that proper daily financial transactions are recorded in the general ledger in a timely and accurate manner, ensuring financial consistency and reliability.
- Reconcile and track sales transactions, and general ledger to maintain financial accountability.
- Internal Production reporting for all Managed Fisheries using excel, MS Teams/Sharepoint, and APC. Must have a basic understanding of fish recovery.
- Additional reporting as required to other departments such as Environmental and Engineering.
- Assist with training and support for all fisheries using the eLandings and eFish
- Entries as needed to APC to support office manager and production managers.
- Assist the Office Manager to ensure payments to vessels weekly, bi-weekly, using APC, AS400, excel.
- Assist the Office Manager with Permit Allocation calculation for permit holders as needed. Strong attention to detail, effective communication with fishermen, and 100% accuracy is required.
Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.
What you Bring to Pacific Seafood:
Required:
- High school diploma or GED.
- 2+ years of supervisory or management experience
- Microsoft Office Suite.
Preferred:
- Bachelor’s or Associate’s degree from an accredited college or university.
- Experience with Fish Tickets, Landing IFQs.
- Experience in government reporting within the state of Alaska.
- Experience using vlookups, pivot tables, power BI and Microsoft Teams.
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:
- Must be available to work Monday through Friday during regular working hours, with occasional weekend duties.
- Ability to maintain a stationary position 80% of the time, with intermittent walking, standing, bending, reaching, and/or crawling.
- Ability to move and transport documents, equipment, or other items weighing up to 50 pounds across various locations for different team members, departments, and events.
- Capable of occasional travel as required by duties, demonstrating efficiency and effectiveness in diverse locations.
- Capable of operating a computer and other office productivity machinery, including a calculator, copy machine, and printer.
- Capable of frequently communicating with team members and stakeholders, accurately conveying detailed or important spoken instructions.
- Capable of perceiving visuals for activities such as preparing and analyzing data and figures, transcribing, viewing a computer screen, and engaging in extensive reading.
Salary Range: $69,000 - $80,000 annually
Total Compensation
At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:
- Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability.
- Flexible spending accounts for health flex and dependent care expenses.
- 401(k) Retirement Plan options with generous annual company profit sharing match.
- Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time.
- Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
- Product purchase program.
Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.